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Association Services
Property Management Services
Property Management Services
Property management services for associations large and small, from high-rise buildings to single family homes homeowner associations, We offer a comprehensive array of property management services customized to your exact needs and budget.
- Regular on-property inspections.
- Preventative maintenance program..
- Performing maintenance and repairs.
- 24-hour emergency response.
- Vendor selection & management.
- HOA fee collection.
- Accounting and bill payment.
- Association communications.
- Rules and regulation compliance.
Board/Community Advising
Property Management Services
Association board members carry an ever-increasing burden - and liability - when it comes to governing an association. Even members with experience find the complexity and demands to be overwhelming at times. We can help.
- Board meeting preparation.
- Attending board meetings.
- Long-range infrastructure planning.
- Capital and reserve planning.
- Plan and managing large projects.
- How to govern an association.
- Creating rules that work.
- Navigating condo laws and regulations.
- A workshops for Boards & owners:
Project Planing & Management
Project Planing & Management
Large projects are inherently complex, cost thousands of dollars, are time intensive, and if not managed properly, can have devastating consequences for the association. Our PP&M services deliver major projects on time, on budget and with minimal disruption.
- Create Project Specifications.
- Create the RFP.
- Contact Vendors, Solicit Proposals.
- Vet Proposals & Vendors, Make Recommendations to the Board.
- Negotiate Terms & Conditions.
- Coordinate Execution/QC.
- Oversight/Safety & Security.
- Board/Owner Communications.
Why Are Our Management Services Are Considered the Best
Value and Harmony
We deliver on the two primary priorities every owner has: Raise the value of their property and maintain harmony in the community.
Owners won't all agree on everything, but they do agree increasing property values and maintaining harmony in the community are the top priorities. Everything we do is geared to contributing to these two important outcomes.
A well-run association enhances a property's market value while a poorly managed one will erode value,
To the left is Saunders Avenue Condominium Association in Old Orchard Beach, one of 60 associations we manage.
Services Tailored To Fit Your Needs & Budget
Every property is unique, which is why we customize our services to meet the exact needs of your association.
We use technology to deliver real-time information to the board including up-to-the-minute financial statements, status of projects and tasks, property inspection reports and more,
Your dedicated Property Manager is available to advise you on all matters, from governance and legal issues to long term planning and capital management,
Our maintenance staff, together with 25 hand-picked licensed and insured contractors, are ready to respond to every imaginable need.
To the right is The Diplomat, Old Orchard Beach, a 7-story luxury condominium, one of over sixty associations we manage.
Seriously Great Property Managers
As the old saying goes, this is where the rubber meets the road Exceptional performance starts and ends with your PM. Here are a few examples of why our PMs are the best..:
- Our PMs are not "overloaded". We're always asked "what is your PM-client ratio?" Our answer: A ratio that allows the PM to deliver exceptional service to every property they manage.
- We invest significant time, energy and resources in continuous development of our PMs, Industry leading development, coaching and mentoring, nurturing best practice leaders, The very same practices used by world class consulting firms. This is how we earn our client's trust and respect.
- Being proactive. Client expect our PMs to anticipate and react, to avoid the unavoidable, to be creative, to lead and not follow, and that's precisely what they do.
Last but not least....our PM compensation system is built on client performance and PM contributions, We're happy to share more about what makes our PMs the best in the business!.
Can you help us with long term planning, especially reserve planning?
Absolutely. We can produce a comprehensive assessment of the association's infrastructure, estimate the future cost of materials and labor (using national and local costing information), examine the association's reserves and reserve contribution plan, and, produce a series of scenarios to help associations optimally manage capital reserve contributions. We'll even present and explain our findings and recommendations to the owners.
How many properties does a Property Manager manage?
It varies based on the scope of service each association has selected, the size, age, and composition of the property, and how much support the board needs from their PM. We will never "overload" a PM, ever.. Why? Because our overarching goal is to achieve an exceptional rating from you. We won't earn that rating unless we are servicing you promptly and efficiently.
Can I expect your Property Managers to know and advise us on our declarations/covenants, bylaws, rul
Yes. Your Property Manger is well versed in the association's governing documents, as well as the Maine Condominium Statutes and the Non-profit Corporate Act. Backing up your PM is our legal advisors who are on retainer to us and available also to our clients. Not only are then steeped in the law, they actually helped the legislature write the laws.
Do your Managers get involved with enforcing the association's rules and regulations?
Yes. Not only do we enforce rules and regulations, we advise boards on how to define rules and regulations that work..
How quickly can you begin managing our association?
Our on-boarding process is carefully planned and managed from start to finish. Whether you are transitioning from another property management firm (and we know them all), or from being self-managed, we can have you up and running in four to six weeks
Can you help us transition from our developer?
Yes, we have helped several associations transition from their developer (also known as the 'Declarant') to an association that is organized and governed by the association. We're happy to discuss what we do and how we do it with you.
PROPERTY MANAGEMENT SERVICES OF MAINE, LLC
Main Office:
Pepperell Center Bldg. #13
40 Main Street, 2nd Fl, Suite #254
Biddeford, ME 04005-2041
Mailing Address:
2 Cascade Road P.O. Box 336
Old Orchard Beach, Maine 04064
(207) 289-2145 • (800) 475-4906